Administrative Assistant - Property Management

Location: San Fernando Valley, CA (On-site, not remote)

Posted Date: [Current Date]

Overview

We are seeking a detail-oriented, dependable, and self-motivated Administrative Assistant to join our property management team. This essential role supports office operations, tenant communications, and maintenance coordination. This is a full-time, on-site position at our San Fernando Valley headquarters. Only local applicants will be considered.

Primary Duties

• Handle telephone communications, direct calls appropriately, and address tenant questions.
• Oversee maintenance work orders and schedule service providers.
• Organize digital records, email correspondence, and office documentation.
• Draft notices, official letters, and bilingual communications.
• Support leasing documentation, new tenant onboarding, and regulatory compliance forms.
• Provide general administrative assistance to ownership and the management team.

Qualifications & Requirements

• Fluency in English, Spanish, and Hebrew is mandatory.
• Must reside in or close to the San Fernando Valley. This is not a remote position.
• Excellent interpersonal and customer service abilities.
• Exceptionally organized, attentive to details, and capable of learning quickly.
• Proficient with computers, spreadsheet programs, and standard office software.
• Previous experience in property management or real estate is beneficial but not essential.

Ideal Candidate Profile

• A perceptive, reliable, and solution-focused individual.
• Capable of managing multiple priorities and maintaining composure during busy periods.
• A proactive problem-solver who works independently.
• Maintains a professional attitude when interacting with tenants, vendors, and colleagues.

How to Apply

Please submit your resume and a cover letter detailing your relevant experience and language proficiency. Clearly indicate your current location and availability to work on-site in the San Fernando Valley.