Professional Assistant (Construction) — Remodels, ADUs & Retaining Walls

Job Type: Primarily Remote (Southern California)

Compensation: Competitive base salary with performance-based bonus and mileage reimbursement.

Overview

Join an environmentally conscious residential construction firm specializing in home remodels, accessory dwelling units (ADUs), and retaining walls. This primarily remote role requires a well-organized, proactive individual to support project management, client communication, and logistics within the Southern California region.

Primary Responsibilities

• Manage the project calendar and workflow: coordinate site visits, subcontractor schedules, and inspections to ensure project milestones are met.
• Handle client communications: prepare project proposals, provide status updates, compile selection sheets, and document meeting notes.
• Support pre-construction and permitting: compile documentation for permit submissions, monitor approval statuses, and collect certificates of insurance and vendor W-9 forms.
• Provide project support: organize plans and specifications, offer light quantity takeoff assistance, track requests for information and change orders, and follow up on punch-list items.
• Oversee purchasing and logistics: source finishes and fixtures, obtain quotes, place orders, and manage product deliveries and returns.
• Assist with documentation and basic finance: organize contracts, lien releases, and change orders; help with processing invoices and receipts.
• Conduct site visits as required: verify field dimensions and installed finishes, and perform photo documentation.

Required Qualifications

• Must possess a valid driver's license and have access to reliable transportation for local travel.
• Excellent organizational and planning abilities, with a preference for systematic checklists and orderly digital filing.
• Construction industry background or administrative experience within a general contracting or design-build setting is preferred.
• Clear written communication, a professional demeanor on phone and email, and confidence in client interactions.
• Proficiency with technology: Google Workspace, Google Drive, Slack, and Excel/Sheets. Experience with Buildertrend, Procore, Bluebeam, or QuickBooks is a bonus.
• Familiarity with interior design concepts, such as finish schedules, fixtures, and color boards, is helpful.
• Spanish language skills are beneficial; bilingual ability is a strong advantage.

Benefits

• Attractive compensation package including a bonus linked to project milestones and team objectives.
• Primarily remote work flexibility with mileage reimbursement for necessary field travel.
• Opportunities for professional training and advancement into roles such as Project Coordinator, Project Manager, or Design Coordinator.

Required Documentation

1. A resume submitted via email.
2. A list of 5 to 7 bullet points detailing your relevant experience in areas such as permitting, scheduling, client communication, and purchasing.
3. Two brief examples demonstrating how you maintained a project schedule or resolved an issue on site.
4. Your general availability and desired compensation range.

How to Apply

Please submit your complete application, including all Required Documentation listed above, via email. Ensure your submission highlights your relevant experience and qualifications for this Professional Assistant role.

We are an equal-opportunity employer. All qualified candidates will be considered for employment regardless of race, color, religion, sex, national origin, disability status, or protected veteran status.